SVC Bulletin Contributed Article Preparation Guidelines

Articles for the Bulletin that describe applications of academic work to technological advances and process for manufacturing are of special interest to the readership of the Bulletin. Articles may include color artwork. Contributed articles are due by January 2, June 1 and September 1 for the Spring, Summer and Fall issues respectively. Contributed articles will be available on the SVC web site.

Send all materials related to the article to Joanne Miller, SVC Bulletin Managing Editor at joanne.miller@asminternational.org. Call 440.338.5151 if you have questions.

1. Format

Title should be descriptive of the work and should not contain product names, trademarks terms, company names, acronyms, etc.

Provide full name and affiliation of each author including city and state. A biographical sketch (approximately 150 words) for the primary authors is requested together with a 4-color head and shoulders photograph.

All articles should begin with a one-paragraph abstract. The abstract should not contain product names, trademarked terms, company names, acronyms, etc.


  • Use Microsoft Word.
  • Do not embed or import artwork (photos, graphics, figures, equations) into the text file.
  • Articles can be up to approximately 3,500 words, including photos, graphics, or figures, and references. Assume each photo or figure with caption is equivalent to 250 words.
  • Submit article in both Word and PDF Formats. SVC uses both documents to ensure that symbols appear accurately in the formatted publication.

The article text should contain a conclusion, stating the results of the work, and conclusions drawn from the results.


  • Include the complete title of the manuscript referenced (recommended but optional).
  • References should be cited in the text using square brackets on the same line as the sentence, for example: ". . . as found previously [29]."
  • Cite each reference in order of appearance in the text, and list them single-spaced and in numerical order at the end of the article (not as footnotes).
Use the following formats for references:
a. Periodical Format:
  • D.M. Doe, J.G. Buck, and I.M. Trout, "Design Considerations," J. Vac. Sci. Technol., A6 (6), 2195, 1988.
  • B.W. Webb and G.M. Wityak, "New Technology for Rotary Target Tubes" 47th Annual Technical Conference Proceedings of the Society of Vacuum Coaters, pp. 62-66, 2004.
b. Book Format:
  • D.M. Doe, J.G. Buck, and I.M. Trout, "Design Considerations," pp. 23-30 in 50 Years of Vacuum Coating Technology and the Growth of the Society of Vacuum Coaters, edited by Donald M. Mattox and Vivienne Harwood Mattox, Society of Vacuum Coaters, 2007.
c. Magazine Format:
  • A. Macleod, "Short-Pulse Effects in Optical Coatings," SVC Bulletin, p. 20, Society of Vacuum Coaters, Fall, 2005.
d. Patent Format:
  • D.L. Jones, U.S. Patent #3,000,000, "Thingamajig with XYZ Properties," Priority date (if different from filing date) March 15, 1986, filed March 15, 1999, and issued March 15, 2005.
e. Miscellaneous Publications:
  • J.R. Mullaly, "A Crossed-Field Discharge Device for High Rate Sputtering," RFP-1310, Dow Chemical Company (November 13, 1969).

2. Styles and Content

  • Use Times font.
  • Ensure equation labeling agrees with what is used in the text
  • Equations should be treated as artwork and submitted accordingly.
  • If you are using MathType, save equation as an EPS file.
  • When introducing an acronym in your manuscript, use the full text with the acronym in parentheses: e.g., auger electron spectroscopy (AES).
Chemical Notations
  • Use common notations such as O2 for oxygen. If the material is not commonly known, spell it out.
  • Tables should be created in Word and included in the manuscript as text. If this is not possible, treat table as artwork and submit accordingly.
  • Captions are required for all figures, tables, and pictures. Write captions as "Figure 1. Diagram of a Vacuum Coater" or "Table 2. Comparison of Sputtering Methods," etc.
  • Indicate the placement of artwork in your manuscript text by typing the figure number and caption in the place you suggest the figure should go.
  • Use the "Insert Symbols" feature of MS Word for most common symbols.

3. Preparing Artwork Files

This section provides recommendations for producing artwork and photographs that will reproduce well in the published publication. Authors assume responsibility for the quality of their artwork and photographs.

Tips for Creating Artwork that Reproduces Well

  • Create art in color (preferred) or black and white. A clean background (no pattern or shading) is best.
  • Avoid using thin lines, small open symbols, or narrow cross-hatchings that fill in upon reproduction.
  • If type appears in your artwork, it should be sized so that it is readable if reduced.
Use Times font when labeling artwork.
  • Preferred art and equation format is .pdf with embeded fonts; (.jpg, .tiff and .eps in most cases are also acceptable).


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